TVC Technology Solutions, a division of the TVD Group LTD, is now recruiting a Project Coordinator to provide office-based support to our commercial AV installations team across the UK.
Founded in 1996 by Jim Brown and his sons Matthew and Daniel, TVD started from humble beginnings and have now become a leading UK provider in audio visual solutions. This is a great time to join an expanding team and ambitious company who value high quality service and products.
We are looking for an energetic, enthusiastic and hard-working Project Coordinator to work as part of our busy Projects team. The successful candidate will be responsible for assisting in delivering projects of varying size and complexity.
The main responsibilities for this role will be to:
- Ensure projects are conducted in line with Company requirements
- Monitor resource utilisation and allocate suitable resource to a project through our scheduling software
- Order and Manage stock for projects to meet deadlines and ensuring all goods and services are dispatched
- Assist the projects team in establishing and maintaining the project documentation including creating job files, printing, copying, collating, filing all relevant project information – making sure the folders are ‘audit ready’ and collating compliance and health and safety documents
- Assist the projects team in the drafting and issuing of project proposals, tenders, budgets, and preliminary schedules
- Assist the project team in managing and responding to incoming email enquiries and queries
- Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures
- Effectively and accurately communicate relevant project information to the client and project team
- Create products, quotations, purchase orders, sales orders and invoices
- Review engineer reports, ensuring all work has been completed and in the estimated timeframe
- Ensure all required project close out documents are obtained
- Track and report on project progress and communicate with all relevant key stakeholders, including internal colleagues and departments, suppliers and customers
- Ensure clients’ needs are met in a timely and cost-effective manner
- Manage details incoming and update actions from customer interim systems
- Liaise with suppliers to get the best available prices for products and assist in carrying out price reviews periodically
- Manage own workload to ensure tasks are completed to required deadlines
- Any other reasonable tasks that are required by your Manager, or wider business needs
QUALIFICATIONS/EXPERIENCE
- Previous experience in managing projects or installations is essential
- Experience within the AV industry or wider technology arena is advantageous but not essential
- A well organised and process driven person is essential
- Effective communication skills, both verbal and written, are critical
- Proficient in MS Office especially excel
- Experience of Sage, ideally Sage 200 is advantageous
- Proven ability to work effectively both independently and in a team-based environment
- Demonstrated willingness to be flexible and adaptable to changing priorities
- Strong multi-tasking skills
This role reports to the Projects Manager
Hours: Full Time, Permanent (Monday to Friday)
Salary: Competitive salary (negotiable dependent upon experience)
Benefits: Ongoing training and development, 20 days holiday per annum (plus 8 days bank holidays), length of service holiday bonus scheme, free parking, health insurance scheme, employee discounts
This role is ideal for someone looking for a career with a progressive and growing business.
To Apply: Send your CV and cover letter to careers@TVDGroup.co.uk
The TVD Group is an equal opportunities employer and we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
Only applicants meeting the above criteria will be contacted as a part of our shortlisting process.